With this feature, you can make sure all interested parties get a copy of an important letter, and you can also keep your own files updated at all times. The term “carbon copy” refers to the old carbon paper method of making copies that was popular before copying machines. While not directly related to displaying “cc” on a letter, understanding the “bcc” function is vital. The “bcc” field allows you to include recipients who receive a copy of the email without their email addresses being visible to other recipients. This is valuable for situations requiring discretion or involving a large number of recipients. While memo reports and policy memos are examples of documents that have a more formal tone, most memos will have a conversational style—slightly informal but still professional.
How to Format a CC Letter
If it is important for cc in memo the supervisor to be aware of the correspondence, CC can be used. However, if you want to keep the communication more discreet, BCC might be more appropriate. The message will expand, just like when you share other links in Slack.
Write an Internal Memo
Address the teacher using their formal title and last name, such as “Dr.”, “Mr.”, “Mrs.”, or “Ms.” followed by their last name. This is especially important if you have never met the teacher before or are reaching out to them for the first time. It is better to err on the side of formality, even if you are a student addressing your teacher via email. Avoid using casual greetings like “Hey” or “Hi” unless the teacher has specifically indicated that they are comfortable with a less formal tone.
Common Mistakes to Avoid
Write c/o to indicate “care of” on the second line of the address, after the name of the person the letter is addressed to. If you’d like to copy (CC) someone on a signature request, click + Add CC recipient in the Review and send section (the last step before you send for signature). You can continue clicking + Add CC recipient to CC as many people as you’d like.
Decide on a pattern of organization that best suits your purpose. The two most common for memos are deduction and induction. A deductive style of writing a memo presents ideas in decreasing order of importance and assumes the reader is acquainted with the topic. To write in a deductive manner, place supporting facts in subsequent sentences for readers who are unfamiliar with the subject.
How do you CC multiple people in a memo?
Instead, write short sentences in the active voice to maintain a cordial, straightforward, and conversational style. Generally, your tone should be neutral or positive, but there are cases where memos are used for complaints or reprimands. You never know who will ultimately read the memo, so be aware of the effect of your words.
- Ostentatious language, jargon, or complicated syntax will make you sound stuffy and pompous.
- We have successfully completed the initial phase and are on track to meet the upcoming deadlines.
- Use a standard font such as Times New Roman or Arial in size 12.
- If the recipient is a colleague, the formatting requirements are more flexible.
Whether you’re a seasoned professional or new to the business world, mastering the art of the CC will enhance your ability to communicate effectively and efficiently. Always remember to use CC wisely, respecting the roles and privacy of all recipients involved. A professional business memo is a workplace communication that can be sent in either electronic or print form.
Use a standard font, such as Times New Roman or Arial, in size 12, with one-inch margins on all sides. Remember, the key is to provide clear and actionable instructions that leave no room for ambiguity. The recipient should understand exactly what they need to do after reading the memo. In addition to using a formal greeting, your sign-off or signature should also be formal.
Module 3: Written Communication
Originally used in business letters, the abbreviation cc stands for carbon copy. In the context of email, cc indicates the other recipients to whom the message was sent. CC, which stands for “carbon copy”, is a familiar phrase in email, but can also be used in business letters and legal documents. This can be especially useful for letters you want to spend up a company or organizational chain, letting each recipient know exactly who else received the same document. Business letters are always treated as written documents that are important to a business deal or situation. There are several parts to a business letter, but one of the more versatile business letter elements is the carbon copy, or CC, feature.
- Due to unforeseen circumstances, we have had to adjust our schedule to ensure the highest quality of work.
- If you have something confidential to communicate, don’t do it in a memo.
- Memos are often used for internal company communications.
- While the primary recipient is listed in the “To” field, others who need to be informed but are not the main addressees are included in the CC field.
- Focus on providing relevant details and avoiding unnecessary jargon or academic terms that may confuse the recipient.
The body of the memo might contain an introduction, details that expand on the topic of the memo, and a request for some type of action from the recipients. Your ability to communicate effectively will directly impact your success at work. It’s crucial for you to know how to write and send correspondence that is concise and understandable.
This keeps them informed without expecting any immediate response or action. I am writing to update you on the progress of our current project. We have successfully completed the initial phase and are on track to meet the upcoming deadlines. Language Navigator searches through the Language Portal of Canada’s resources to help you quickly find answers to questions about language or writing, in English and French.